Obtaining a Business Visa to the Schengen Zone

 Obtaining a Business Visa to the Schengen Zone

The Schengen Business Visa is a visa type designated for businessmen and women traveling to the Schengen territory and established with the sole purpose of facilitating traveling for business to this category of people to the area. Every person who is a citizen of a country that does not have a visa facilitation agreement with the EU and is traveling to the Schengen Area with the aim of being involved in business: meeting clients, meeting partners, taking part of a particular business fair, etc., needs to obtain a Schengen business visa.

The Requirements of Obtaining a Business Visa to the Schengen Zone

  • A valid passport with at least two empty pages, issued within the last ten years. The passport must be valid for another three months beyond the intended stay in the Schengen Area.
  • A Schengen business visa application form. Completely filled online, downloaded in two copies and signed at the end.
  • Recent photography. No more than 6-months old, 35–40mm in width, close up of your head and top of your shoulders so that your face takes up 70–80% of the photograph. It should be taken in sharp focus and clear, of high quality and with no ink marks or creases.
  • Schengen visa travel insurance. Covering emergency medical, hospitalization and in case of death, repatriation. It must be valid for your entire duration of stay in the whole territory of the Schengen Area.
  • Proof of paid Schengen Visa fee. 
  • Travel Itinerary – a booked flight reservation, hotel booking, etc, that shows in details when you plan to visit the country, where you will stay and what you will do.
  • Letter of invitation. Issued by the host company in the Schengen area. The letter must be written on the company letterhead, and be signed by the authorized representative of the company. It must state the name of the participant, the dates and purpose of the visit and information regarding who will cover the travel expenses.
  • No Objection Certificate. This is a letter from your employer or your school/university which states that you have contractual obligations in your home country and assures the embassy that you will return back to your homeland.
  • Letter from your employer (if applicable). Which confirms that you are employed also stating salary and position, and shows the purpose of your travel. The letter must include information about the company and general information about the partnership with the invited party. It must also say who is going to cover the travel expenses.

The difference between Schengen Business visa and other Schengen visa types lies in the requirements of the embassy or consulate where you will have to apply. There are some extra documents that you will be required to submit in order to be able to obtain a Business visa for Europe.

Where to Apply for a Business Schengen Visa

If you are planning to conduct business in only one country of the Schengen member states, then you will have to simply apply for a Schengen visa for Business at the embassy of that country in your home country. But, in cases when you are planning to visit more than two countries inside this area, it may seem at which embassy one has to apply. You do not have to apply at each embassy of every country you are planning to visit.

Simply, if you are planning to visit two or more countries during the same business trip, then you have to apply at the embassy of the country where you plan to spend more time. If you are planning to spend equal time in two or more countries, then you have to apply at the embassy of the country where you will be landing first.

The Validity of the Business Schengen Visa

The validity of a Europe short stay Business visa depends on its type. A multiple entry Business visa gives the right to its holder to enter and leave the Schengen area multiple times. In the meantime, single entry and double entry visa holders will have to wait for the embassy or consulate they have applied to decide on its validity after processing all documentation. Sometimes they issue you a visa for the amount of time you have sought for, and sometimes for a longer or shorter period.

The embassy not only appoints the number of days you can stay in the Schengen territory, but also the earliest date you can enter and the last date when you can leave. This is all indicated on the visa sticker affixed in your passport.


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